What is a cloud ERP system?

Are you still considering the idea of implementing an ERP system in the cloud? If you want to compete with the best businesses in your industry and grow, it's time to put aside all those obsolete technologies and move to the cloud.

But what exactly does it mean to go to the cloud? What are the benefits of ERP software in the cloud for small and medium-sized companies? We explain all this in this post in which we clarify the most frequent doubts that we see in Mexican business leaders and emphasize the points that we know you are most interested in.

What is a Cloud ERP system?

A Cloud ERP system or ERP system in the cloud is a technology specially designed to help companies of all sizes to manage their processes and manage effectively. This ERP system or software is characterized by including a series of information systems and functionalities to manage and monitor all areas of a business, collect data and process them in a centralized way to present them to collaborators and executives of all areas.

But, what is the reason why today's SMEs must have an ERP to grow and be successful? An online software is a marvel because it is accessed through the Internet, since all the computer resources with which it operates are kept in remote centers, allowing each user to connect and obtain information from any device with Internet access, which leads to a myriad of benefits that accelerate growth.

The main features of an ERP in the cloud are:

1. Data and process integration capability

Are you still running your business with standalone applications and data everywhere? Then this is a good way to start describing what an ERP can do for your business. One of the most remarkable and important features of an ERP Cloud system with SAP Business One is that it allows you to manage all the vital processes of a business from a single application, just like data.

With the integration of data and processes, your small or medium business can work in a much more efficient and orderly way, two important elements to grow and be successful.

2. Hierarchization and availability of data

With ERP software such as SAP Business One Cloud that organizes and hierarchizes data in a standard or customized way, employees can work in a much more strategic way, make better decisions and present reports to executives in a matter of minutes.

The best part of implementing a Cloud ERP system like SAP Business One Cloud, is that you do not need to invest in infrastructure, this system ensures that the data is always available at the moment from any device with Internet connection, without having to wait for long periods of updating or migration.

3. Administration and planning

Another of the most valued features of ERP systems in the cloud is that they have all the necessary functionalities to efficiently plan and manage business resources, identify areas of opportunity and promote continuous improvement through the analysis of processes, times and movements.

4. Scalability

We are sure that your business will continue to grow over time and that in a couple of months or years you will have very different needs than the ones you have now. Fortunately, ERP software offers the possibility of adapting to future changes and needs, which means that it is a technology capable of accompanying you in all stages of the business, supporting new objectives and contexts.

Benefits of implementing an ERP in the cloud in Mexico

Take note of these advantages that are worth taking into account when deciding whether to migrate to the cloud or not:

An ERP in the cloud Mexico allows scaling services and adapting them to the needs of the business while allowing access to services from anywhere with an Internet connection.

An ERP system in the cloud Mexico reduces business costs for two main reasons. First, this software is offered on a "pay-per-use" model: you only pay for the right to access a specific server and use certain modules of the program. Secondly, online ERP does not require equipment acquisition and maintenance costs, unlike on-premise ERP, which also requires full-time IT staff.

Cloud infrastructure allows you to increase workloads as needed, so that you always have the ability to maintain the operation without any disruption.

The storage offerings of an ERP system in Mexico are tailored to the needs of each business. Your business can implement a public, private or hybrid cloud.

With real-time access to data, your business will have the ability to respond to emergencies and make decisions quickly, which means extraordinary efficiency in management.

Having an online ERP software in Mexico allows you to keep updated your inventories, the status of your sales opportunities and the relationship with your customers and suppliers, so you can anticipate the requirements of your customers and meet their needs.

An ERP system in the cloud in Mexico guarantees data security since hardware failures do not affect the database or the system configuration.

In Mexico, working with software in the cloud will save you the cost of physical servers, so you can invest in other types of infrastructure, such as more updated computer equipment.

Working in the cloud simplifies the work, because the information from different areas of your company is kept integrated in the same system and the creation of reports becomes much simpler.

By working in the cloud with an ERP system you will forget about maintaining physical servers and investing in an IT team to keep on top of such tasks.

For which industries does an ERP in the cloud work in Mexico?

One of the most frequent doubts of business leaders interested in implementing a cloud ERP system in Mexico is whether any ERP Software applies to the industry they are in. An ERP software will always be tailored to the company that requests it, regardless of the industry, size and purpose.

Although online ERP in Mexico contains functionalities and features useful for any small or medium size company, we can also find ERP software pre-designed for a certain type of industry.

Some of the industries to which a cloud ERP software in Mexico can serve as the best tool for their management and planning are:


SAP Business One Cloud is the ideal solution to manage the shipping, tracking and delivery of the product to the customer in an automated way and saving time and costs.


These types of companies provide non-tangible elements that cover specific needs and require, to a great extent, a system that gathers data in a central and efficient way.


A Cloud ERP system or ERP system in the cloud optimizes processes and helps to make planning in the manufacturing industry more efficient, because in real time and correctly presents a financial balance that will identify areas of opportunity to work on them, pointing out unnecessary excesses in inventory or decrease in production, which if not detected in time can lead to bankruptcy.


For companies that manage projects, an ERP Cloud system helps them to have total control from the bidding process to the end of the work thanks to the punctual follow-up of the authorized budget and the executed expenses.

Chemical and Pharmaceutical

Is your business in the chemical and pharmaceutical industry? We have good news for you. With an ERP software in the cloud it is possible to optimize inventories, make product revisions, increase productivity and customer portfolio and offer a quality service with timely delivery of orders.

Commercial or Retail

An ERP system is a great help for these businesses to better control their operations of buying from their suppliers and selling to their customers.

Some other industries that could have great benefits with an ERP in the cloud could be: industries dedicated to the manufacture of construction materials or metal or industrial products, mining, oil and gas industries, agribusiness, food or textile industry, health care, consumer products, wholesale or retail trade, entertainment, etc.

What business areas does SAP Business One Cloud cover?

- Sales and CRM

- Production planning and control

- Inventory

- Purchasing

- Accounts payable and receivable

- Banking

- Financials

Cloud types or environments for SAP Business One Cloud

Public cloud

The public cloud offers enormous flexibility for small and medium-sized businesses as they only have to pay for what they use, which means huge savings by not having to buy and maintain hardware, or hire additional staff to manage its maintenance.

In addition, they can be deployed quickly and accessed through any device with an Internet connection at any time of their choice.

Private cloud

The private cloud provides enterprises with self-service, scalability and flexibility, but with the control and customization available on dedicated resources through an infrastructure hosted in a local environment.

In a private cloud, two cloud service models can be offered. The first is infrastructure as a service (IaaS), which allows a company to use infrastructure resources, such as processing, network and storage, as a service. The second is platform as a service (PaaS), which allows a company to offer everything from simple cloud-based applications to sophisticated enterprise applications.

Hybrid cloud

Hybrid cloud is a computing environment that combines a public cloud and a private cloud, and allows data and applications to be shared between them. Hybrid cloud computing allows enterprises to seamlessly scale their on-premises infrastructure into the public cloud in order to manage any workflow, without the need to allow third-party data centers to access all of their data. Organizations gain the flexibility and computing capacity of the public cloud for basic and less sensitive computing tasks, while keeping business-critical applications and data on the local infrastructure.

At the same time, using the hybrid cloud allows businesses to eliminate the need to incur unnecessary expenses by only paying for what they need rather than purchasing, scheduling and maintaining resources and equipment that might be idle for long periods of time.

Millions of companies around the world are using cloud ERP systems like SAP Business One Cloud in a public, private or hybrid environment!

What is the difference between a cloud ERP for SMEs and an On-premise ERP?

Unlike a local or On-premise ERP system, cloud ERP leverages cloud computing platforms and services to provide the business or company with all the advantages of a local ERP system with the added benefits of cloud hosting.

In short: an ERP system in the cloud has the same features and functionalities as a local ERP; the only but big difference is that it is operated remotely, does not require computer equipment or maintenance and is at your fingertips to manage it from anywhere and at any time, since all you need is a mobile device connected to a good Internet signal.

How to evaluate if I need ERP software?

Here are 10 signs that your company needs to implement ERP software:
  1. Costs to maintain the business are getting out of control and it is increasingly difficult to get an overview of each project.
  2. A lot of time and money is spent managing multiple databases and verifying information.
  3. The work of your employees is getting heavier every day and there are many silos between departments in the business.
  4. Inventory is always inaccurate.
  5. There are constant production scheduling problems.
  6. The business is starting to grow and the current system is limiting operations.
  7. Customers are dissatisfied and are buying less and less.
  8. IT processes are becoming increasingly difficult to maintain.
  9. Processes are not centralized and it takes more and more time to locate key information about the company.
  10. Keeping accounting and financials up to date is very complicated.